Admissions Policy

Download as PDF

Children normally transfer from primary to secondary school in the September following their
eleventh birthday.

Applications for secondary school places during the normal admissions round are processed
in accordance with St Helens co-ordinated admissions scheme for maintained secondary
schools and academies.

Admission of children outside their normal age group

As a general principle, the Local Authority believes that children should be educated within
their chronological peer group. The National Curriculum enables schools to modify both the
curriculum offered and the assessment procedures in order to meet individual needs. Inclusion,
therefore, should be promoted through curriculum differentiation within the classroom, rather
than by moving the child into another year group.

The School Admissions Code makes it clear that it is school admission authorities who are
responsible for making the decision on which year group a child should be admitted to but they
should make decisions on the basis of the circumstances of each case and in the best interests
of the child concerned. Therefore, the Local Authority has drafted a separate protocol for the
admission of children outside their normal age group.

Admission Numbers

Community Secondary SchoolsAdmission Number 2017-18
Cowley International College240
Haydock High School180
Rainford Technology High School290*

* The Published Admission Number for Rainford High was increased after Determination in
February 2016, by the Council via a Delegated Executive Decision on 28/4/16.

Community Secondary Schools and their Associated Primary Schools

Community Secondary SchoolsAssociated Primary Schools
Cowley International CollegeCarr Mill Primary, Merton Bank Primary, Parish CE Primary,
Queens Park CE/URC Primary, Rivington Primary, St Mary and St Thomas CE Primary
Haydock High SchoolAllanson Street Primary, Ashurst Primary, Broad Oak Community
Primary, Grange Valley Primary, Legh Vale Primary, St James’ CE Primary
Rainford HighBleak Hill Primary, Chapel End Primary, Eccleston Mere Primary,
Garswood Primary, Rainford Brook Lodge Community Primary,
Rainford CE Primary, Rectory CE Primary, St Aidan’s CE Community Primary,

Oversubscription Criteria

Where the number of applications for admission is greater than the published admission
number, applications will be considered against the oversubscription criteria set out below.
After the admission of pupils with Statements of Special Educational Needs or EHC Plans,
where the school is named on the Statement/Plan, the criteria will be applied in the following
order:

(1) *looked after children and previously looked after children;

(2) children from the associated primary schools;

(3) children who have a brother or sister at the school at the time of likely admission. The
brother or sister must be on the school roll in Years 7 – 11. This includes full, half or
stepbrothers and sisters, adopted and foster brothers and sisters or a child of the
parent/carer’s partner, and in every case, who is living at the same address and is part
of the same family unit;

(4) children who live closest to the school measured in a straight line (see tiebreak).

*A Looked After Child is a child who is (a) in the care of a Local Authority, or (b) being provided
with accommodation by a Local Authority in the exercise of their Social Services functions
under section 22(1) of the Children Act 1989. A previously Looked After Child is one who
immediately moved on from that status after becoming subject to an adoption, residence or
special guardianship order.

Tie Break

In the event of any over-subscription in the number of applications made under any of the
categories above the Local Authority will offer places first to children whose family home is
nearest the school. The measurement shall be done by the Local Authority in a straight line
using a Geographical Information System (GIS) based on Local Land and Property Gazetteer
(LLPG) data and the National Grid co-ordinates for the family home and the school.

Where the tie break does not distinguish between applicants e.g. children living in the same
block of flats random allocation will be used. This will be done by drawing lots and supervised
by someone independent of the school.

Special Conditions for Twins (etc.)

Where the final place in a year group is offered to one of twins (or triplets etc) the Local
Authority will not apply the tie break as it will admit the other twin etc too, even if that means
going above the admission number.

Definition of Home Address

This is the address where the child and parent, or person with parental responsibility, normally
live. The address which receives child benefit will normally be used if the child’s time is split
between two homes, but the Authority reserves the right to request other proofs as fit the
individual circumstances. It may be necessary for the Authority to carry out checks to confirm
that addresses given are genuine. Parents may, therefore, be asked to produce documentary
evidence of their child’s home address e.g. Council tax or utility bills.

If parents are planning a permanent house move after applying but before places are allocated
they will be required to provide documentary evidence of this e.g. a copy of an exchange of
contract or a tenancy agreement.

False Information

Where the Local Authority discovers that a child has been awarded a place as a result of any
false information e.g. home address it will withdraw the offer.

Late Applications

Applications submitted after the closing date will only be considered alongside those who
applied on time when they are received before the allocation procedures begin. However, as
this date cannot be predicted, parents have no guarantee that any application received after
the closing date will be included.

Waiting List

During the normal admissions round, if a place is refused because the school is oversubscribed
the applicant will automatically be placed on the waiting list. The waiting list will be kept in
priority order according to the oversubscription criteria and not on the date on which
applications were received. If a place becomes available within the admission number, the
child whose name is at the top of the list will be offered a place.

Children who are the subject of a direction by the local authority to admit or who are allocated
to a school in accordance with the Fair Access Protocol will take precedence over those on the
waiting list.

The waiting list will close on 22nd December 2017, parents who wish their child to remain on the Year 7 waiting list after this date will be advised in their decision letter that they must re-
apply on an in year application form.

Appeal Procedure

Where parents are unsuccessful in applying for a place at a school, the decision letter will give
reasons why the application was refused and notification of the right of appeal, including details
of how, and to whom, to make an appeal and where to obtain further information.

Fair Access Protocol

All local authorities must have a Fair Access Protocol to ensure that schools in their area admit
a fair share of children with challenging behaviour. As a result secondary schools in St Helens
may be required to admit up to +2 managed transfers per year group, even if the year group
concerned is full.

All schools must participate in their local authority’s protocol. For that reason,
admission appeal panels will not view the fact that a school is obliged to admit over its
admission number as an indication that it can do so for all in year transfers without
causing prejudice to the efficient provision of education or efficient use of resources.

In-Year Transfers

Applications for children transferring school, other than at the normal point of entry, are
processed in accordance with the agreed In Year Transfer Scheme.

SIXTH FORM ADMISSION ARRANGEMENTS

St Helens Local Authority has delegated the responsibility for the administration of sixth form
admissions to the Headteachers of the schools listed below.

Cowley International College

Rainford High Technology College

Applicants from outside the school, will be accepted if a place is available and the applicant
meets the same criteria as those applying internally. The school will be able to admit up to 50
external applicants in Year 12. However, it may exceed this number if demand for available
courses can be met.

Students on roll at the school are required to apply for a place in the sixth form as are students
from other schools.

The entry requirements for admission to the sixth form shall be the same for students on roll in
Year 11 at the school and external applicants.

Pupils will be admitted into the sixth form at the start of the autumn term in each school year
although there may be some occasions when students transfer during an academic year.

Entry Requirements

Cowley International College

Qualifications at 16Typical Course Programme
Mostly D's with some C grades at GCSELevel 2 programme
Minimum of 5 C's in separate subjectsLevel 3 courses (A Level and BTEC)
Minimum of 6 B's in separate subjectsInternational Baccalaureate Diploma
Minimum of 8 B's from at least 5 separateNew Diplomas

Rainford High Technology College

The normal entry requirements for Rainford College are 4 B’s and 1 C. However, dependent
on the course of study, the College will consider candidates with less. For further advice
applicants should contact the College.

Method of Application

Prospectuses and application forms are published during the autumn term prior to admission,
and are available to all who request them by contacting the school. Candidates will also be
able to apply online via https://secure.applysthelens.com/CAP/home.aspx

The Sixth Form Open Evening will be held for 2017 entrance in the 2016 autumn term.
Application forms must be received by the closing date publicised in the school’s prospectus.

When the sixth form is undersubscribed all applicants meeting the minimum academic entry
requirements will be admitted.

Post 16 Oversubscription Criteria

Where the number of applications for admission is greater than the published admission
number, applications will be considered against the criteria set out below. After the admission
of pupils with Statements of Special Educational Needs, where the school is named on the
Statement, the criteria will be applied in the order in which they are set out below:

(1) *looked after children and previously looked after children;

(2) children who have a brother or sister at the school at the time of likely admission. The
brother or sister must be on the school roll in Years 7 – 11. This includes full, half or
stepbrothers and sisters, adopted and foster brothers and sisters or a child of the
parent/carer’s partner, and in every case, who is living at the same address and is part
of the same family unit;

(3) children who live closest to the school measured in a straight line (see tiebreak).
*A Looked After Child is a child who is (a) in the care of a Local Authority, or (b) being provided
with accommodation by a Local Authority in the exercise of their Social Services functions
under section 22(1) of the Children Act 1989. A previously Looked After Child is one who
immediately moved on from that status after becoming subject to an adoption, residence or
special guardianship order.

Tie-break

The measurement shall be done by the Local Authority, on behalf of the school, ( in a straight
line using a Geographical Information System (GIS) based on Local Land and Property
Gazetteer (LLPG) data and the National Grid co-ordinates for the family home and the school.

Where the tie break does not distinguish between applicants e.g. children living in the same
block of flats random allocation will be used. This will be done by drawing lots and supervised
by someone independent of the school.

Special Conditions for Twins (etc.)

Where the final place in a year group is offered to one of twins (or triplets etc) the tie break will
not apply as the other twin etc will be admitted, even if that means going above the admission
number.

Appeal Procedure

Any student refused admission to the sixth form has the right of appeal to an independent
appeals panel. The school’s decision letter will give reasons why the application was refused,
including details of how, and to whom, to make an appeal and where to obtain further
information.